Job Title: Payroll Manager

Summary 

Maintains and analyzes payroll records and coordinates all payroll activities by performing the following duties:

Essential Duties 

• Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records.
• Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions and/or transfer of employees between departments.
• Computes wages and deductions, reviews for accuracy and posts to payroll records.
• Prepares and issues paychecks.
• Keeps records of leave pay and nontaxable wages.
• Prepares periodic reports of earnings, taxes, and deductions.
• Prepares/files all hiring and termination paperwork including COBRA letters.
• Maintains records for vacations and sick-day eligibility.
• Processes all employee insurance forms and insurance payments in coordination with office manager.
• Understands employee payroll issues, and communicates solutions effectively, professionally, and respectfully.
• Maintains professional appearance and neat work area.
• Other tasks as assigned. 
   

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

• Two to four years related experience and/or training; or equivalent combination of education and experience.
   

Language Skills 

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
   

Mathematical Skills 

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
   

Reasoning Ability 

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Certificates, Licenses, Registrations 

Payroll Certification(s) strongly preferred but not required. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Payroll Manager
Department: Accounting
Reports To: 
FLSA Status:
Prepared By:
Prepared Date: 08/08/2022
Approved By:
Approved Date:
Revised Date: 08/09/2022